Office Administrator/ HR Manager

JUST HR is recruiting for an Office Administrator / HR Manager to join a well-established, privately held organization with a strong people-first culture and long-term employee base. This role is ideal for someone who enjoys balancing office administration with human resources in a hands-on environment. Reporting directly to the President, the Office Administrator / HR Manager will be responsible for ensuring the office runs efficiently while supporting the company's day-to-day HR administration and employee experience.

Responsibilities

• Support the onboarding of new employees by coordinating orientation, paperwork, and training schedules. Coordinate recruitment activities, including posting job advertisements, scheduling interviews, preparing offer letters, and assisting with onboarding.

• Maintain employee files, HR records, and confidential personnel documentation

• Respond to employee inquiries regarding company policies, benefits, vacation, and general HR procedures

• Assist with maintaining HR policies and ensuring compliance with company procedures and applicable employment legislation

• Track employee training, certifications, and performance review schedules

• Oversee the day-to-day operations of the office to ensure a professional, organized, and welcoming environment

• Order and maintain office supplies, equipment, and kitchen inventory

• Coordinate office vendors, building maintenance, couriers, and service providers

• Plan and coordinate company meetings, staff lunches, holiday celebrations, employee recognition programs, and other company events

• Arrange travel, meeting logistics, and provide administrative support to the President and leadership team

• Prepare correspondence, reports, presentations, and other administrative documents

• Support special projects and process improvements

• Foster a positive and collaborative office culture while serving as a welcoming point of contact for employees and visitors

Requirements

• 3 to 5+ years of experience in office administration, HR administration, executive support, or a combination of these areas

• Previous experience coordinating HR processes such as onboarding, employee records, or recruitment administration is preferred

• Strong organizational and time management skills with the ability to juggle multiple priorities

• Excellent interpersonal and communication skills with a customer service mindset

• High level of professionalism and discretion when handling confidential information

• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and Teams

• Experience coordinating meetings, events, vendors, and office operations

• Experience working in a small or mid-sized business is an asset

• CPHR designation is an asset but is not required

Remuneration

• Base salary: $75,000 to $85,000 depending on experience

• Discretionary annual bonus based on company and individual performance

• Extended health benefits

• RRSP matching program

• Full-time, Monday to Friday, on-site schedule in Vancouver, BC

Only candidates eligible to work in Canada will be considered.

Remuneration

• Base salary: $75,000 - $85,000 depending on experience
• Discretionary annual bonus based on company and individual performance
• Extended health benefits
• RRSP matching program
• Full-time, Monday to Friday on-site schedule in Richmond, BC

**Only candidates eligible to work in Canada will be considered**

Just HR is a specialized Human Resources recruitment and search firm with seven practice areas: General HR, Compensation & Benefits, Talent Acquisition, Learning & Organizational Development, Labour & Employee Relations, HRIS, Health & Safety.